Exhibitor Services and Planning Portal
Start Here!
This is your one-stop-shop for everything you need to know about the show! Familiarize yourself with the Checklist and Schedule to help you stay organized and on-time with important facts and deadlines. Promote your participation in UnitedXR Europe 2025 with our Marketing and Press portals!
Pre-Plan For Success
See what’s included with your booth (and what you must order), find where you are on the floor plan (and who your neighbors are!), review the registration information (and find a partner code to share!), and get great rates with our partner hotels (closest to the venue!).
Make Your Booth "Stand" Out
Order everything you need for a successful event here. Alter Expo is the official decorator for UnitedXR Europe. Use this portal to check that they are the official provider.
1. Use the BOOTH SERVICES button to order the following from Alter Expo:
- Booth Signage (Graphics)
- Extra or Upgraded Furniture
- Carpet, and Lighting
- AV ( screen monitors)
- Lead Retrieval/Badge Scanning
- Plants
- Wall Printing
*Early order pricing in effect until 10 November. If you have any questions about these services you can contact our Alter Expo representative Sophie Van Peteghem ([email protected]).
2. Other services provided by the Venue:
- Small Printables (service only available on site. Click the icon below for more info)
- Internet Ordering
3. Pay attention to any items or services not covered by Alter Expo or the Venue.
- Food&Beverage Ordering (Foodtrucks will be available on site)
- Shipping/Material Handling: Please refer to the SHIPPING button for more information.
3. Please review the Code of Conduct and Exhibitor Awareness pages to ensure you are following the rules and don't get scammed.
Contact Us
Expo Hall & Playground Logistics: Andy Posselt [email protected]
Sponsorship & Exhibitor Sales: Nate Harper [email protected] | Pocco Jimenez [email protected]
Sponsor Speaker Logistics: Sonya Haskins [email protected]
Find all of the event information at: https://www.unitedxr.eu
FAQ
- Please see the above Registration icon for detailed instructions.
- Registration codes will start going out in beginning of September.
- If your information is incorrect on the floor plan or the website, you can use the ExpoFP link you were sent to update at any time. This is important for the marketing of your participation in UnitedXR. You do not need to complete everything in the profile.
- You can use this link to change or update your information as often as you would like.
- If you need your link resent, please email [email protected]
- Please use the above Exhibitor Schedule icon for a full breakdown of important Exhibitor times (such as set up, tear down, etc.).
- You can find the full conference agenda here.
- Press Walkthrough will be Tuesday, 9 December from 10:00am to 11:00am CET. & Wednesday, 10 December from 09:00am to 10:00am
- Expo Open - Tuesday, 9 December from 11:00am to 5:30pm & Wednesday, 10 December from 10:00am to 3:00pm
- Please see Booth Details icon above for all details of the booth and the inclusions for the space.
- The room has a sloped roof: the height is 6.5 m at its lowest point and reaches 13 m at the ridge (photo here).
- If you need additional furnishings for your stand, please see the Book Services icon.
- You can also order graphics, lighting, plants through the Book Services icon as well!
You can bring any type of popup banner or marketing materials so long as it does not go outside of the perimeter of your booth space.
- Please see Booth Ordering icon above for information.
- Please see Internet Ordering Icon above to order specialized internet services.
- The conference Wi-Fi is meant only for browsing the internet and emails. If your demonstration or booth needs higher bandwidth or a hardline, you will need to order it.
- Please use the above Shipping icon for all of the information on shipping and material handling for your booth, including deadlines and addresses.
- UnitedXR Europe does not provide a food ordering service for exhibitors
- Foodtrucks will be available on site with a dedicated priority line for exhibitors
-
A food court is located right next to the venue
- Please see Booth Services icon above for information on ordering lead capture devices or the app.
- Please see the above Marketing Tools icon for resources to promote your participation in UnitedXR.
- If you would like a customized social card with your company name and booth number to share on your channels, please email [email protected] to request.
- Please see the Press icon above to submit any materials and announcements.
- Please see the Hotel & Venue icon for the rates we have negotiated with partner hotels near the Venue.
- An attendee list will not be provided by show management nor do we authorize any 3rd Party access to sell our list. See our Exhibitor Awareness for more information.
- You may order lead retrieval services from Alter Expo using the above Booth Services icon.
- Please do not set any client meetings outside of the Expo open hours. Only sponsors and exhibitors have access to Shed 1 prior for setup.
- If you have a private room, you can access it starting at 8am each day.
- Day 2 Hours: 11:00am to 5:30pm; Day 3 Hours: 10:00 to 3:00pm
Please contact your sales manager for more information about renting a private room for both days.
Nate Harper [email protected] | Pocco Jimenez [email protected]
- UnitedXR Europe and the facility do provide security overnight. However, as with all things, we highly suggest that you do not leave anything in the hall that is easily removable and valuable, such as laptops, cell phones, etc.
- We are not liable for any lost or stolen items.
- If you wish to purchase additional security, please contact Jean Vandamme at [email protected]
- Please review the code of conduct here and share with your team.
- As UnitedXR grows, we have learned of more scams/phishing attempts targeting our exhibitors and attendees. We have created the Awareness page to ensure that you are properly informed and lessen your chances of falling victim to these tactics.